Meeting Rooms

We encourage neighborhood and community groups to take advantage of our versatile meeting rooms.

Availability

Library meeting rooms are available to any group or individual, with the following exceptions:

  • Groups or individuals whose intent is to use a room for retail sales or monetary gain, which includes the receipt or solicitation of contribution, donations, or attendees' personal information for future sales or solicitations.
  • Groups or individuals whose purpose is illegal.
  • Groups or individuals whose conduct would interfere with the proper functioning of Library business.

Reservations

Make your reservation by contacting the desired location. Reservations are made on a first-come/first-served basis, but are considered tentative until both a completed meeting room agreement and full payment are received. Tentative reservations will be cancelled after ten working days.

  • Unless contracted for after-hours use, meeting rooms must be vacated 15 minutes prior to closing time.
  • Advanced Learning Library staff will be responsible for set-up and restoration of rooms in that building. Meeting room users should not alter the room set without prior approval of Library staff.
  • At branch libraries, employees are not generally available to assist with meeting room set up. Meeting room users assume full responsibility for arranging the meeting room, restoring it to its original condition, and leaving it in good order.

Meeting Room Locations & Rates

Wichita Public Library organizations and Library-affiliated groups are not charged for the use of meeting rooms.

When Library meeting rooms are used by City of Wichita boards, commissions, departments, meetings of neighborhood and homeowners associations organized within the corporate limits of the City of Wichita, or elected officials representing some or all of the corporate limits of the City of Wichita for official business, rental fees will be waived. Fees may also be waived for business or community meetings of the Library's program partners. In order to qualify for the room fee waivers, a current partnership agreement must be on file.

Nonprofit organizations, other government agencies, and individuals and groups engaged in educational, civic, cultural, intellectual and charitable activities will be charged a fee according to the following table:

RoomCapacityNon-Profit / Government RateBusiness / Individual Rate
Advanced Learning Library
Board Room
Approx. 20 people $50 per use $50 per hour
Advanced Learning Library
Conference Center (single)
Approx. 100 people $50 per use $50 per hour
Advanced Learning Library
Conference Center (double)
Approx. 200 people $75 per use $75 per hour
Advanced Learning Library
Conference Center (triple)
Approx. 300 people $100 per use $100 per hour
Advanced Learning Library
Conference Center (after hours)
$200 per hour + regular rental fees $200 per hour + regular rental fees
Advanced Learning Library
Sharon G. Miles Reading Terrace
Approx. 70 people $150 per use $150 per hour
Advanced Learning Library
Sharon G. Miles Reading Terrace (after hours)
Approx. 70 people $200 per hour $200 per hour
Alford Branch130 people$30 per use$50 per hour
Angelou Northeast Branch69 people$20 per use$50 per hour
Evergreen Branch
Arkansas Room
104 people$25 per use$50 per hour
Evergreen Branch
Parkview Room (dividable)
174 people$50 per use$50 per hour
Evergreen Branch
Parkview Room (A only)
87 people$25 per use$50 per hour
Evergreen Branch
Parkview Room (B only)
87 people$25 per use$50 per hour
Linwood Park Branch43 people$15 per use$25 per hour
Rockwell Branch88 people$25 per use$50 per hour
Westlink Branch85 people$25 per use$50 per hour

Amenities

  • Wireless internet access is available in all meeting rooms and can be requested at the time of contracting a room.
  • Equipment varies by location. Most spaces include ceiling-mounted projectors, which are available at no additional charge. The Library does not provide staff to operate any equipment. Equipment must be requested at the time of contracting the room. Changes to equipment needs will be accepted up to 48 hours prior to the meeting date.

Food and Drink

Refreshments, except alcoholic beverages, may be served in meeting spaces of all library locations if they are kept inside the meeting room.

  • In branch libraries, the group or individual must provide all serving supplies.
  • Reverie Roasters has a right of refusal agreement for all food and beverage services at the Advanced Learning Library. Outside refreshments may be served only if Reverie Roasters declines the opportunity to provide these items.
  • For libraries where consumption of alcoholic beverages may be allowed under Section 4.04.045 of the City of Wichita Municipal Code of Ordinances, a supplemental meeting room agreement will be required.

Cancellations

Need to cancel? All rental fees will be refunded if a reservation is cancelled two or more days prior to the meeting date. Cancellations with less than two days’ notice will result in a forfeiture of all rental fees. A refund will be issued if dangerous weather or other conditions necessitate the Library’s unscheduled closing.

© Wichita Public Library. All rights reserved.