Program Presenter Background Screenings

The Wichita Public Library prioritizes the safety of its customers, vendors, volunteers, and staff and the protection of its assets and reputation. To reduce safety risks, prospective program presenters ages eighteen and older who are not current staff members or volunteers will undergo a background screening that complies with applicable state and federal laws and guidelines, including the Fair Credit Reporting Act (FCRA). Program presenters are treated as applicants under the FCRA and must be officially approved by the Library prior to presenting a program that is sponsored or co-sponsored by the Library.

Potential program presenters will be informed that selection of their program (for individuals self-submitting program proposals) or their inclusion as a presenter in a program (for staff-planned activities) is subject to meeting requirements of a background screening.

All potential non-staff presenters will be required to complete a Disclosure and Authorization form authorizing the Library to perform a background screening. A completed background check will be valid for a period of one year, after which a presenter will be required to provide a new authorization form allowing the Library to initiate an updated screening check.

The following reports will be obtained as part of the screening process:

  1. Sex Offender Registry Check– The Dru Sjodin National 50 State Sex Offender Public Website (NSOPW) is a comprehensive 50-state sex offender search and the only up-todate, comprehensive source of sex offender information. While the website is maintained by the U.S. Department of Justice, it is the responsibility of each jurisdiction in the United States to keep sex offender information for its area accurate, up to date, and accessible by the NSOPW.
  2. Kansas Bureau of Investigation Public Offender Registry (KBI-POR) - The Kansas Bureau of Investigation has established this website to facilitate public access to information about persons who have been convicted of certain sex, violent and drug offenses, as set forth in the Kansas Offender Registration Act (K.S.A. 22-4901 et seq.).
  3. Reference Interview – A short reference interview will be conducted with an individual or organization who can attest to a potential program presenter’s subject matter expertise and presentation skills as being appropriate for a public library audience. A standardized reference checklist will be utilized in conducting all reference interviews.

The Support Services Manager shall oversee the background screening process. The Director of Libraries shall be responsible for the final review and approval of all program presenters.

Potential program presenters will be disqualified for reasons including but not limited to:

  • Conviction of a violent crime or a sex crime
  • Conviction of a crime with a victim under age 16 and under

Disqualification will be reviewed if the conduct giving rise to a requirement to register as an offender is currently legal in Kansas.

If the results of the NSOPW and/or KBI-POR reports contain information that may disqualify a potential program presenter, that individual will be notified of the report results as required by the Fair Credit Report Act before a final decision about the presenter’s status is made.

Arrests which did not result in the filing of criminal charges or a conviction are not considered. Criminal charges pending disposition may be considered subject to state law.

Negative reviews obtained during reference interviews relating to unmet expectations (poor reviews from program attendees, failure to return contracts in a timely manner, no-show at scheduled events, lack of preparedness, damage to facilities resulting from a program presentation, past performance at Wichita Public Library events, etc.) may result in nonacceptance of a program presenter or performer.


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